About Us

Specialists in hotel sourcing, bidding and contracting

Hotel Solutions Ltd. management has been extremely effective in providing hotel procurement and meetings management services for over 30 years. The company is highly specialized and experienced in sourcing hotels and meetings & travel management. Hotel Solutions Ltd is a company you can trust for exceptional results. Hotel Solutions Ltd is the right partner for all your site selection, meeting, hotel sourcing, bidding and global travel needs in the USA, Canada, South America and Europe. The company is well respected in the hospitality industry due to strong long term business relationships with hotel chains and individual properties.

Our company provides professional, efficient services for selecting the Ideal destination for your meeting or event. Our sourcing provides you with the best hotel options that meet your budget and event requirements for any destination or any size meeting from 10 to 10,000+ attendees.

It is our intent to provide you with a total event experience, one that is creative, professional and cost efficient. We focus on delivering a distinct memorable experience which is bottom line oriented and committed to providing your attendees a well organized seamless event. We understand outsourcing all or part of your operation is very important to you and we are sensitive and flexible to serving your organization.

30+ years of hospitality experience, Focused on the success of your event, Proven track record of achievement, Strong hotel and brand relationships, Global experience in sourcing hotels, Services are provided at no cost to you

Our Services

Professional sourcing for meetings & travel services

Hotel Solutions Ltd. understands the intricate process of securing hotel rooms, managing room blocks and related services such as meeting space, food & beverage and transportation based on your company or event demands. Our staff is highly qualified and will deliver a memorable event experience.

Our company will assist you in all facets of your event. Our staff will partner with you from the strategic planning process to the final accounting and reconciliation process. Our exceptional background and experience in sourcing destinations, hotels and arranging meetings or conferences allows us to provide you with distinctive resources to plan, develop and implement your event. Our services include:

  • Hotel Room Sourcing & Procurement
  • Negotiate Discounted Rates
  • Contract Development, Execution and Compliance
  • Site Selection for Destination Markets
  • Market Specific RFP for Select Hotels and Venus
  • RFP Bidding of Meeting Space, Rates and F&B Functions
  • Coordinate and Contract Meetings and Conferences
  • Negotiate Hotel Concessions for the Organization
  • Coordinate and contract Ground Transportation
  • Provide Event Technology
  • Arrange Air Ticketing Services

Meetings & Conferences

Providing cost effective meeting & conference planning

One source for all your
hotel and meeting requirements

Destination Site Selection

Professional sourcing of destinations, hotels, venues and meetings

Select Destination

The key to hosting a successful meeting is selecting the perfect destination. We ensure you are provided with the best available destination options that meet your criteria and budget. We have over 30 years of experience in sourcing and contracting destinations and hotels. We have proven results, detailed bidding & reporting allowing us to assist you in selecting your perfect destination.

Bid Destination Cities

Bid Destination Cities

A streamlined search process will ensure your time is used efficiently. We present only qualified destinations and hotels that meet your criteria. Selection is based on a fact based bidding process. We ensure a detailed search process which is consistent in every market. Our sourcing process covers hotels, ease of access to the market, transportation and all relative details.

Contract Hotel

Contract Hotel

A comparative report of all options are submitted for your evaluation and selection allowing the contracting of a destination hotel. Our report shows details like rate, room block, room type, F&B costs, deadlines and deposits. Our background ensures we obtain all the detailed information your event allowing you to make an informed decision.

Hotel Sourcing & Contracting

Professional sourcing for hotels, destinations & travel services

providing the best destinations, hotels and rates;target bidding process ensures the perfect hotel;electronic report of all hotel prospects in market;custom defined sourcing based on event criteria;analysis of the market to review options and rates;contract details, deadlines and attrition monitored;our service is provided to you at no cost as our client

Hotel Sourcing Services

Conferences & Tradeshows

Hotel Solutions Ltd provides destination, hotel and venue sourcing services for companies attending or planning a conference or tradeshow event. We are experienced and able to provide you with sourcing and planning services for various types and sizes of conferences or tradeshow events. Our company specializes in sourcing and securing rates, room blocks and benefits for your organization. We maximize your room block pick up, reduce room block slippage and closely monitor and manage your attrition. We effectively work with you to manage your event room block in as many hotels needed to host your event. Our efforts are designed and focused on reducing your workload, managing your budget and improving the profitability of the event.

Meetings & Events

Meetings & Events

Selection of a destination and hotel for your meeting or event is a critical decision which directly impacts the success of your event. Hotel Solutions Ltd specializes in sourcing destinations, hotels and travel for groups, conventions, meetings or special events for Associations, Corporations, Medical, Educational, Social, Fraternal and Religious organizations. We are highly experienced and understand the detailed complexity, expense and the laborious task of planning and sourcing your next event. We have an engaging and highly qualified, experienced team to assist and guide you on considering a single market or multiple event locations. Our services are at no cost to your organization and we work hard to earn your business.

Hotel Sourcing

Hotel Sourcing

Hotel Solutions Ltd has over 30 years of experience in hotel sourcing and meetings management on a global basis. Sourcing the right hotel for your meeting, group or organization is critical to the success of your event. Our company is focused on your requirements and detailed in sourcing relevant destinations and hotels for your event. Our process considers all of your specifics such as room blocks, room types, rates, meeting and exhibit space, general sessions, break outs and food & beverage requirements, concessions and attendee benefits. Our services reduce your workload and provide targeted results which will ensure you secure the best hotel and meet your budget constraints.

Planning & Contracting

Planning & Contracting

Hotel Solutions Ltd is experienced and fully understands the detailed and intricate process of planning, sourcing and contracting hotels for rates, group blocks, meetings, conferences or events based on your organization's specific requirements. We work with you every step of the way to plan and execute the perfect meeting, conference or event. We cover all aspects of the planning and execution process from pre/post meetings, agendas, budgeting, billing, entertainment, travel, air ticketing to finalizing and executing a hotel contract. We ensure the contract details, terms, concessions, deadlines, deposits and final payment is customized to meet your needs.

Crew Services

Professional sourcing for crew hotel and travel services

Commercial Crew Sourcing

Hotel Solutions Ltd. understands the complexity of securing hotel rooms and transportation services for Airlines based on scheduling demands, crew member requirements, FAA guidelines and Union agreements. Meticulous sourcing and research is done in the layover market which ensures the best available hotel bid options for your crews. Over 30 years of experience in sourcing hotels and travel services.

Private Aviation Sourcing

Private Aviation Sourcing

Hotel Solutions Ltd has extensive working knowledge in the private aviation industry and fixed based operations. We are experts in crew movement, sourcing hotels, crew transport and rate management contracts. Our total focus is provide you the best rates and hotel in the market where your airline requires a layover. We understand time line constraints and work with your staff to provide hotels or transport to your crew. We provide you with cost effective services.

Charter & Cargo Sourcing

Charter & Cargo Sourcing

Hotel Solutions Ltd. understands the unique business of Charter or Cargo airlines. We provide service for your crew needs, transportation challenges, quick response time, and follow up required to properly handle charter flight crew placement. We will provide you with a high level of service, detailed travel management, meticulous sourcing of hotels and excellent reporting on hotel options and feedback on the various hotels and markets in general to ensure crew comfort and safety.