Desination Sourcing
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Delivering results beyond your expectations -
Superior results in sourcing hotels -
Professional meeting & travel management -
We focus on cost effective meeting & conference planning -
We make sourcing hotels and meeting planning easy -
Specialists in hotel sourcing, bidding and contracting
About Us
Specialists in hotel sourcing, bidding and contracting
Hotel Solutions Ltd. management has been extremely effective in providing hotel procurement and meetings management services for over 30 years. The company is highly specialized and experienced in sourcing hotels and meetings & travel management. Hotel Solutions Ltd is a company you can trust for exceptional results. Hotel Solutions Ltd is the right partner for all your site selection, meeting, hotel sourcing, bidding and global travel needs in the USA, Canada, South America and Europe. The company is well respected in the hospitality industry due to strong long term business relationships with hotel chains and individual properties.
Our company provides professional, efficient services for selecting the Ideal destination for your meeting or event. Our sourcing provides you with the best hotel options that meet your budget and event requirements for any destination or any size meeting from 10 to 10,000+ attendees.
It is our intent to provide you with a total event experience, one that is creative, professional and cost efficient. We focus on delivering a distinct memorable experience which is bottom line oriented and committed to providing your attendees a well organized seamless event. We understand outsourcing all or part of your operation is very important to you and we are sensitive and flexible to serving your organization.
30+ years of hospitality experience, Focused on the success of your event, Proven track record of achievement, Strong hotel and brand relationships, Global experience in sourcing hotels, Services are provided at no cost to you
Hotel Solutions Ltd. understands the intricate process of securing hotel rooms, managing room blocks and related services such as meeting space, food & beverage and transportation based on your company or event demands. Our staff is highly qualified and will deliver a memorable event experience.
Our company will assist you in all facets of your event. Our staff will partner with you from the strategic planning process to the final accounting and reconciliation process. Our exceptional background and experience in sourcing destinations, hotels and arranging meetings or conferences allows us to provide you with distinctive resources to plan, develop and implement your event. Our services include:
- Hotel Room Sourcing & Procurement
- Negotiate Discounted Rates
- Contract Development, Execution and Compliance
- Site Selection for Destination Markets
- Market Specific RFP for Select Hotels and Venus
- RFP Bidding of Meeting Space, Rates and F&B Functions
- Coordinate and Contract Meetings and Conferences
- Negotiate Hotel Concessions for the Organization
- Coordinate and contract Ground Transportation
- Provide Event Technology
- Arrange Air Ticketing Services
Meetings & Conferences
Providing cost effective meeting & conference planning
One source for all your
hotel and meeting requirements
Desination Sourcing
Selecting an event location is a critical decision and vitally important to the success of your event. Our dedicated staff will source all viable destinations for your event and submit the best options meeting your criteria allowing you to make an informed decision based on research.
Hotel Sourcing
Hotel Solutions Ltd. is a one stop shop for sourcing hotel lodging and event destinations. Selecting the perfect hotel for your event is the critical difference in success or failure. We source hotels with a detailed RFP via our streamlined electronic bidding software to ensure we solicit all viable hotels for your event and maximize your budget and benefits.
Site Selection
Hotel Solutions Ltd will provide you with a comprehensive, logistical and detailed process for selecting your event destination and hotel and view a comparison report. The site selection decision is paramount to the success of your event. The entire process is tailored to determine the best destinations and hotels for your event. This allows you to focus other important matters related to your event.
Hotel Contracting
Our company will provide a complete and comprehensive service to negotiate, review and finalize a hotel contract for your signature. Due to our vast experience and volumes of contracts negotiated, we provide a vital service enabling you to leverage the overall value of the contract allowing you to best accomplish your event goals for the best pricing, benefits and terms.
Meeting Planning
We work with you to clearly define your meeting or travel requirements. We then develop a clearly defined event Performa outlining dates, room block, meeting details, attrition, budgets, benefits, cut-off dates, deadlines, deposits and any other aspects or logistics of the event. This ensures you the best options and controls your costs to ensure a successful , profitable event.
Rate & Room Block Contracts
Our company provides sourcing for companies requiring a program to establish contract rates, contract room blocks or guaranteed permanent rates and room blocks on an annual basis. We are exceptionally skilled and accomplished in sourcing contracted rates and room block programs. We have contracted programs for international corporations and various operators in domestic and global markets. Securing this type of contract is very specialized. Our company has an extraordinary track record in this area of expertise. We focus on your criteria, destinations, level of hotel and budget constraints to secure blocks.
Airline Crew Sourcing
Hotel Solutions Ltd is highly specialized and experienced in providing sourcing services for airline crews. Our company has worked with domestic and international carriers to accommodate airline crew members with layover housing, transportation and irregular room placement around the globe. We are well versed in providing services for Commercial, Regional, Charter, Cargo and Private carriers as well as fixed based operators.
Food & Beverage Planning
Hotel Solutions Ltd experienced staff will work with your organization to plan and source event requirements, food and beverage space, meals, breaks and audio visual requirements. We focus on meeting your budget constraints and negotiating the best benefits possible for your event or group as well as tracking deadlines. We negotiate with the hotels for cost effective meals, breaks and special requirements as well as reducing food and beverage minimum requirements and deposits.
Group Air Ticketing
Our staff will bid and arrange group air travel for your group. This will range from negotiating special air fares with multiple carriers, charter flights to private jet service. We set up the flights, work with the event for flight ticketing and coordinate deposits, final payments and refunds.
Ground Transport
Ground transport can play a vital role in arranging meetings and conferences. We will bid transport carriers and arrange transport for all type equipment such as bus, limo or town car service. Our staff will obtain best pricing and scheduling details which makes the process effective and cost efficient for your event.
Technology
The focus and service direction of Hotel Solutions Ltd. is to custom tailor a service and technology plan for each individual event to insure the clients specific needs are met. We provide your event and attendees, exhibitors, sponsors and internal stakeholders an outstanding world class experience. Our event management software provides a online registration site, data collection and lodging tracking if needed.
Broadway Tickets
Entertainment, sightseeing, shopping and dining are the exciting and memorable things to do in New York City. We work with your group to arrange Broadway Tickets for any current shows. Our relationship with numerous providers ensures the best pricing and seats for your group. We also work with you and advise on visiting attractions or sightseeing tours, purchasing New York Pass which provides access to over 80 New York attractions. Allow us to assist in planning and arranging your trip to New York.
Destination Site Selection
Professional sourcing of destinations, hotels, venues and meetings
Select Destination
The key to hosting a successful meeting is selecting the perfect destination. We ensure you are provided with the best available destination options that meet your criteria and budget. We have over 30 years of experience in sourcing and contracting destinations and hotels. We have proven results, detailed bidding & reporting allowing us to assist you in selecting your perfect destination.
Bid Destination Cities
A streamlined search process will ensure your time is used efficiently. We present only qualified destinations and hotels that meet your criteria. Selection is based on a fact based bidding process. We ensure a detailed search process which is consistent in every market. Our sourcing process covers hotels, ease of access to the market, transportation and all relative details.
Contract Hotel
A comparative report of all options are submitted for your evaluation and selection allowing the contracting of a destination hotel. Our report shows details like rate, room block, room type, F&B costs, deadlines and deposits. Our background ensures we obtain all the detailed information your event allowing you to make an informed decision.
Hotel Sourcing & Contracting
Professional sourcing for hotels, destinations & travel services
providing the best destinations, hotels and rates;target bidding process ensures the perfect hotel;electronic report of all hotel prospects in market;custom defined sourcing based on event criteria;analysis of the market to review options and rates;contract details, deadlines and attrition monitored;our service is provided to you at no cost as our clientHotel Sourcing Services
Conferences & Tradeshows
Hotel Solutions Ltd provides destination, hotel and venue sourcing services for companies attending or planning a conference or tradeshow event. We are experienced and able to provide you with sourcing and planning services for various types and sizes of conferences or tradeshow events. Our company specializes in sourcing and securing rates, room blocks and benefits for your organization. We maximize your room block pick up, reduce room block slippage and closely monitor and manage your attrition. We effectively work with you to manage your event room block in as many hotels needed to host your event. Our efforts are designed and focused on reducing your workload, managing your budget and improving the profitability of the event.
Meetings & Events
Selection of a destination and hotel for your meeting or event is a critical decision which directly impacts the success of your event. Hotel Solutions Ltd specializes in sourcing destinations, hotels and travel for groups, conventions, meetings or special events for Associations, Corporations, Medical, Educational, Social, Fraternal and Religious organizations. We are highly experienced and understand the detailed complexity, expense and the laborious task of planning and sourcing your next event. We have an engaging and highly qualified, experienced team to assist and guide you on considering a single market or multiple event locations. Our services are at no cost to your organization and we work hard to earn your business.
Hotel Sourcing
Hotel Solutions Ltd has over 30 years of experience in hotel sourcing and meetings management on a global basis. Sourcing the right hotel for your meeting, group or organization is critical to the success of your event. Our company is focused on your requirements and detailed in sourcing relevant destinations and hotels for your event. Our process considers all of your specifics such as room blocks, room types, rates, meeting and exhibit space, general sessions, break outs and food & beverage requirements, concessions and attendee benefits. Our services reduce your workload and provide targeted results which will ensure you secure the best hotel and meet your budget constraints.
Planning & Contracting
Hotel Solutions Ltd is experienced and fully understands the detailed and intricate process of planning, sourcing and contracting hotels for rates, group blocks, meetings, conferences or events based on your organization's specific requirements. We work with you every step of the way to plan and execute the perfect meeting, conference or event. We cover all aspects of the planning and execution process from pre/post meetings, agendas, budgeting, billing, entertainment, travel, air ticketing to finalizing and executing a hotel contract. We ensure the contract details, terms, concessions, deadlines, deposits and final payment is customized to meet your needs.
Crew Services
Professional sourcing for crew hotel and travel services
Commercial Crew Sourcing
Hotel Solutions Ltd. understands the complexity of securing hotel rooms and transportation services for Airlines based on scheduling demands, crew member requirements, FAA guidelines and Union agreements. Meticulous sourcing and research is done in the layover market which ensures the best available hotel bid options for your crews. Over 30 years of experience in sourcing hotels and travel services.
Private Aviation Sourcing
Hotel Solutions Ltd has extensive working knowledge in the private aviation industry and fixed based operations. We are experts in crew movement, sourcing hotels, crew transport and rate management contracts. Our total focus is provide you the best rates and hotel in the market where your airline requires a layover. We understand time line constraints and work with your staff to provide hotels or transport to your crew. We provide you with cost effective services.
Charter & Cargo Sourcing
Hotel Solutions Ltd. understands the unique business of Charter or Cargo airlines. We provide service for your crew needs, transportation challenges, quick response time, and follow up required to properly handle charter flight crew placement. We will provide you with a high level of service, detailed travel management, meticulous sourcing of hotels and excellent reporting on hotel options and feedback on the various hotels and markets in general to ensure crew comfort and safety.